April 18th, 2024 - Meeting Minutes

Call to Order: 6:01PM

Review of last months minutes by T. Baker

         Motion to approve by K. Saine, 2nd by M. Angle

Fundraising Report (K. Marquez)

         Orlando City Soccer Fundraiser recap by T. Baker

         Upcoming Pei Wei spirit Night reviewed by M. Litven

         Next Years Big Fundraiser reviewed by T. Baker

                     K. Baker asked which of the fundraisers took a higher percentage. K. Marquez said Mega Blast took a higher percentage and there was a bigger need for the school to complete more work. Boosterthon was easier to run and took a smaller percentage. M. Litven mentioned maybe running the event on our own. K. Marquez asked how many students we are projected to have next school year. Dr. Larsen said we are projected to have 862 students next year. M. Litven mentioned moving the event to the spring. K. Baker mentioned possibly pulling in one of the youth programs to help run the event. K. Marquez felt that Mega Blast was a bigger hit with the kids. K. Baker mentioned holding off on making a decision until the new board is in place. M. Litven said we would need to postpone the voting for next year since we do not have enough people running. T. Baker said to table the new voting conversation until the end of the night and discuss further.

Financial Report reviewed by T. Baker

         Otter Store review by T. Baker

                     M. Angle shared that the EOY reward will be a bubble bus. M. Angle shared that she believes there may be between 300-400 students. Teacher asked about having the information pushed out since they did not know the details and have not been asked for the numbers. M. Angle stated that passes will be put in teacher mailboxes once they are purchased. M. Angle shared there will be a separate time for ESE students and all self-contained students will be invited to attend. C. Andrews mentioned letting teachers know the new lower cost and then surveying to get a good estimate for the number of students who may potentially be in attendance. M. Litven asked about the party details and M. Angle shared that she is allowing the admin to make the determination of the schedule. Dr. Larsen asked for more information and shared her thoughts. C. Andrews mentioned the VPK students since there are two sessions and the morning session ends before the bubble event would even begin. M. Angle will touch base with VPK to discuss if the students will be able to attend and if they want to attend since they do not participate in the Otter Store currently, by choice. May 14 is the day of the event. It is the same day as kindergarten practice, so Dr. Larsen said it will be scheduled around when that grade level is scheduled to be at the party. Dr. Larsen also mentioned needing to schedule earlier due to busses needing to get in before the event would conclude.

         Big Ticket Item Survey by T. Baker

                     No responses were received so it will be rolled out again. The playground is still pending installation, the items are already on campus. The company texted about install today and T. Baker will be coordinating with the school to schedule. Teachers in attendance asked about the survey as they had not received the survey. Dr. Larsen asked for the survey to be sent via email to all three admin to help push out.

         EOY Carnival information by K. Baker

         May 18th, official time is 11am-2pm 10-11am sensory friendly. Flyer will be updated with info about the sensory info at bottom. $ food trucks coming. Oh my dogs, cluckers chicken, Pretzel spot, Grille and seafood (tentative), Bao bun. Laser tag, concessions, dunk tank?, Jorge is going to look into getting a dunk tank. Carnival games will be inside the classroom with larger games outside. Groups that run games can keep money made from the redemption. Ticket redemption will be little trinkets. Teachers can sponsor a game and keep funds for grade-level purchases. Not a fundraiser, just break even. Shelbi will add to facilitron to change the application to have access inside. Sports in the park will sponsor some games outside. Realistic budget for the carnival was unsure from previous events board members. Asking to be increased to $7,200. Dr. Larson asked if possible to keep it inside the portables and not the school. Will look into working logistics. Motion to increase budget made by Kerry, second by Megan. Different tickets for redemption and games. Churches, businesses, and schools have been contacted to help. There will be a sign up genius to be able to sign up for specific jobs. Volunteers who are going the whole time may be able to go earlier so they can go with their kids.

Events Review by M. Angle

         Snow Cone party recap by M. Angle

                     Over 200 kids came and it went well. C. Andrews said her students felt the snow cone was too small.

         Staff Appreciation by M. Angle was reviewed. M. Litven asked about the lunch location and they still have not confirmed. Breakfast and lunch will be provided along with stocking the break room and other surprises. M. Litven asked where breakfast will be provided from. M. Angle mentioned that K. Marquez is working to get donations from Publix and a few other places. M. Litven also asked about the gift for teachers and M. Angle said we will not be discussing it during the general meeting. K. Baker asked about the preference on snacks and a teacher shared that when it is stocked in the evening that by morning it is emptied, not sure by who. The PTO will brainstorm ideas on how to make sure all staff have the opportunity to get snacks.

         EOY AR Reward Party – M. Litven

                     We do not have a date selected and the idea was bounce houses and pizza. Dr. Larsen will look at the calendar and get back with the teacher. Dr. Larsen stated that there needs to be a 30 day notice and M. Litven asked if pizza was permitted and Dr. Larsen said yes as long as it does not interfere with breakfast or lunch. Teacher stated that the EOY carnival for 3rd grade will be on May 17 pending admin approval. S. Moore asked how many students would be in attendance. 5th grade celebration is May 22 as provided by a teacher who has a 5th grade student. May 16 is kindergarten graduation. S. Moore mentioned that this is under Ms. McBride’s advisement and she should be who is determining what happens, PTO has provided $1,000 for this event already so that is her budget as she has not raised additional funds. Dr. Larsen shared the event needs to be more lowkey than bounce houses, as she originally mentioned, due to having so many things happening and the cost. M. Litven returned to staff appreciation discussion and mentioned the gift of classified gift cards. She asked about administrative assistance day, which is coming up toward the end of the month. K. Saine thanked us on behalf of the classified staff for all their gifts. The school celebrated them during paraprofessional day making it a classified day. The presidential discretionary fund will be used for this and the 6 staff members will receive a $25 Amazon gift card, the same as the paraprofessionals. M. Litven mentioned the success of the egg hunt and recommended repeating something similar during teacher appreciation.

         Unfinished Business – M. Litven

                     Open board member positions (all) were reviewed by M. Litven. T. Baker nominated himself for treasurer. M. Litven nominated herself for communications coordinator. K. Saine asked if we could vote on the positions in which people were interested in and S. Moore believed we could. S. Moore stated that she will not nominate herself for a position as she will be going to the new school, but she will still be participating. M. Angle asked if we received the bio from J. Long who emailed interest, but M. Litven stated she had not and the person was not in attendance. K. Saine mentioned she was good with being a liaison, M. Litven nominated her for the position. T. Baker stated the positions should be voted on next school year. M. Litven asked if reworking the board could happen during an executive session. Teacher mentioned if there is an executive meeting regarding positions that president and vice president should be a 2 year term so we do not have turnover each time. T. Baker mentioned the bylaws were written as such to not drive people away from or deter them. K. Saine asked about having a kindergarten round up and C. Andrews asked if it could happen during kindergarten testing. M. Litven and S. Moore also mentioned a flyer being created for new student packets as well as being available at the start of school during open house.

         New Business – M. Litven

         Announcements – M. Litven

                     The next meeting will be May 9, after the SAC meeting. This will be when voting occurs.

Motion to Adjourn by M. Litven, 2nd K. Saine. Meeting adjourned at 7:14PM.